JOB DESCRIPTION

Reporting directly to the Country Head, Appolonia City, the Executive Assistant will provide executive support in a one-on-one working relationship, ensuring effective and efficient functioning of the Appolonia City Executive Office. The Executive Assistant will ensure full confidentiality in all aspects of assignment, management of information flow and follow-up on deadlines and commitments made. The job holder will also support other specific departmental heads.

Responsibilities

1. Coordinate complex scheduling and extensive calendar management, as well as setting up conference calls and organizing catering where necessary.
2. Preparing technical and non-technical reports, presentations and correspondence with critical deadlines.
3. Running reports, analyzing data, identifying potential issues, and proposing solutions to the Country Head.
4. Meet and greet the Country Head’s visitors, ensuring that they are welcomed into a friendly and professional environment
5. Use wise judgment to manage and prioritize competing demands
6. Follow up deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Country Head.
7. Screening of all incoming communications, filter outgoing correspondence for senior management signature, clearance and further action by other staff; wherever possible.
8. Perform administrative and office support, maintenance of filing system and contact database.
9. Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
10. Support Marketing and Facilities teams in logistics related to external stakeholder events and meetings.
11. Identify, anticipate and prepare information required for the Country Head for meetings, preparation, and follow up inward and outwards requests for information, outstanding reports, and correspondence.
12. Arrange both internal and external meetings requested and in advance for recurring meetings.
13. Handling incoming calls and other communications
14. Process expense claims and advances for the Country Head as per requirement.
15. Schedule team meetings, prepare agenda and draft minutes.
16. Booking and arranging travel, transport and accommodation and logistics for guests whenever required.
17. Reminding the Country Head of important tasks and maintaining deadlines.
18. Manage filing systems (both electronic and paper) as directed.
19. Perform any other duties as assigned from time to time by the Country Head.

Skills and experience

1. Bachelor’s degree level in a relevant field.
2. Minimum 5 years’ relevant experience in supporting C-Suite management.
3. Must be experienced in administration, operations, and corporate services.
4. Previous experience in multinational companies is preferred.
5. Exceptional time management and ability to meet deadlines skills.
6. Strong organizational skills and ability to multitask.
7. Proficiency in office software packages (Excel, and PowerPoint etc.) MS Teams and other project management software.
8. Experience of collating information and producing high quality correspondence, reports and presentations.
9. Must be willing to work and live in Appolonia City at Oyibi, in Greater Accra.

Soft Skills

1. Mature, pragmatic and flexible approach, strong commercial judgment.
2. Team player but comfortable working autonomously.
3. Exceptional written and verbal communication skills.
4. Self-confident, motivated, and independent individual.
5. Strong listening skills to be able to get valuable information from employees
6. Good negotiation skills.
7. Good attention to detail.
8. Rigorous and organized approach.
9. Hands-on, ready to roll up the sleeves.

Personal Characteristics 

• High energy.
• Result-oriented.
• Strong work ethic.
• Ability to work effectively under pressure.
• Readiness to work for long hours without complaining.

HOW TO APPLY

Qualified candidates who meet the above criteria should send an updated CV in PDF format to recruitment@appolonia.com.gh by 28 February 2025 and indicate ‘Executive Assistant’ in the subject line. Only shortlisted candidates will be contacted.

Appolonia City is an equal opportunity employer and does not to discriminate against any applicant for employment, or any employee based on age, color, sex, disability, national origin, race or religion.

Full Job Description

At The Tilt Institute our mission is to advance leaders for strategic advantage. One of the driving forces behind our highly acclaimed programs is a skilled and dedicated executive support team. We are seeking a highly qualified executive assistant to help facilitate our seminal Leadership Foundations program and support our executive team. The ideal candidate will have previous experience in project coordination as well as experience working in a client-facing role.

Responsibilities: 

1. Proactive calendar management
2. Communicate with clients as needed in a professional manner
3. Facilitate meetings between executive and clients and/or potential targets
4. Maintain tracking system for business development
5. Support executive and provide additional support to team as needed
6. Maintain professionalism and strict confidentiality with all materials
7. Update client presentations as needed
8. Assist with day-to-day social media tasks including scheduling and posting content, managing outreach efforts and monitoring engagement
9. Manage owner’s travel expenses and prepare expense reports

Skills and qualifications: 

1. 5+ years in executive support role
2. Exceptional client service orientation and professional communication skills
3. 3+ years project coordination
4. Self-starter with strong initiative and curiosity
5. Tech-savvy with demonstrated willingness and capacity to learn new tools
6. Excellent written and verbal communication skills
7. Strong attention to detail and deadlines
8. Experience with Google Calendar and Zoom
9. Proficient with Microsoft Office Suite, particularly basic Excel and PowerPoint

Part-time remote work opportunity. 20hr a week (4hr per day with some flexibility). Salaried position 24-28K commensurate with experience.

How To Apply 

Please send resume and cover letter to hailey@thetiltinstitute.com

Job Type: Part-time

Pay: $24,000.00 - $28,000.00 per year

Expected hours: 20 per week

Schedule: 4 hour shift

Work Location: Remote

Job Summary

We are currently seeking a motivated and detail-oriented Accounts Officer to join our growing team. This role is essential in ensuring accurate financial record-keeping, stocks, compliance with accounting regulations, and supporting the finance team in maintaining financial stability. The selected candidate will be required to work mostly on our farms, ensuring financial processes are efficiently managed.

Key Responsibilities:

1. Review client invoices for compliance with legal regulations and company policies.
2. Confirm client payments and balances, and reconcile receivables with key stakeholders.
3. Perform ledger reconciliations (Accounts Payable and Accounts Receivable) to avoid delayed payments.
4. Prepare accounts and make statutory deductions (e.g., PAYE, VAT) to ensure timely payments to authorities.
5. Ensure accurate payments to suppliers, consultants, subcontractors, and others, in line with company policies and local laws.
6. Assist in monitoring cash disbursements and manage records for financial activities.
7. Prepare monthly/weekly/daily bank reconciliations and financial reports as required.
8. Maintain detailed accounting files and documents according to company policies.
9. Perform additional ad-hoc financial and accounting duties as required by the CFO.

Required Qualifications & Skills:

1. Bachelor's degree in Commerce, Business Administration, Accounting, or a related field.
2. Minimum of 1-3 years' experience in an accounting role.
3. Strong proficiency in Microsoft Excel and accounting software such as SAP, Tally, or QuickBooks.
4. Excellent attention to detail with the ability to manage multiple tasks efficiently.
5. Knowledge of regulatory, contractual, and financial compliance requirements.
6. Ability to meet deadlines and adapt to changing demands in a fast-paced environment.
7. Strong problem-solving skills and ability to think critically.
8. ACCA/ICA qualified or partly qualified is an added advantage.

DEADLINE: 10TH FEBRUARY 2025

Interested candidates should send their CVs and a cover letter to hrmagrokings@gmail.com

with the subject line "Accounts Officer's Application - Agro Kings Limited" by 10th February 2025.

JOB DESCRIPTION

1. Qualifications, Experience & Skills

Competencies (Knowledge/Skills/Abilities)

• Must be fluent in spoken and written English with good communication skills.
• Must possess the ability to resolve issues in a calm and professional manner
• Must thrive in high-pressure situations and effectively manage tasks in a dynamic and  challenging environment.
• Strict adherence to attention to detail
• Excellent time management skills 

Qualification & Experience

• Bachelor’s degree in Auto Engineering, logistics, supply chain management, transportation,  or business administration
• Three years’ experience in the transportation industry 
• Proficiency in Information Technology 
• Experience in aviation is an added advantage.

How To Apply 

Interested and Qualified candidates should apply Here: Click Here 

Purpose of Role

To help organize the executive management with their meetings and other engagements.

Duties & Responsibilities

• Act as the first point of contact for the executive
  management
• Manage information flow in a timely and accurate manner.
• Manage the CEO's calendar, including making appointments and prioritising the most sensitive matters.
• Make travel and accommodation arrangements for the executives.
• Oversee the performance of office cleaners, drivers and dispatch rider.
• Help organize and maintain the office common area.
• Act as an office manager by keeping up with office supply inventory for the office.
• Manage information for communication (memos, internal and external emails, presentations, reports).

• Take minutes during meetings.
• Organize and maintain the office filing system of the executive.
• Handle sensitive and confidential information with the utmost discretion.
• Provide administrative support to the COO.
• Manage office first aid box.
• Coordinate logistics of CEO level meetings, internally and externally.
• Respond to emails and document requests on behalf of the CEO.
• Prepare internal and external corporate documents.
• Coordinate with other departments to collect and distribute information.
• Ensure efficient and effective administrative information and assistance.

Knowledge Skills & Abilities (KSA)

• Communication Skills
• Writing Skills
• Organisational Skills
• Great Human Relations Skills

NB: This job description is not intended to be an exhaustive list but to indicate the main responsibilities of the position.

It will be reviewed periodically to take into account changes and developments in service requirements.

Any changes will be discussed fully with you by your supervisor.

SEND YOUR CV & PORTFOLIO TO

info@etranzact.com.gh

DEADLINE: 19th February, 2025

Industry: Non-profit Organization

Employment Type: Full-time

Location: Accra

We require the services of an experienced Administrative Assistant to assist in growing our portfolio

Roles and Responsibilities 

1. Responsible for all clerical works  
2. Organize and schedule appointments and meetings  
3. Produce and distribute correspondence memos, letters and forms
4. Assist in the preparation of regularly scheduled reports  
5. Develop and maintain a filing system  
6. Provide general support to visitors  
7. Provide information by answering questions and requests 
8. Research and create presentations. 
9. Contribute to team effort by accomplishing related results as needed
10. Maintain computer and manual filing systems  
11. Handle sensitive information in a confidential manner  
12. Take accurate minutes of meetings  
13. Resolve administrative problems 
14. Maintain up-to-date employee holiday records.   

Required Skills or Experience 

1. Minimum Degree (Communications/ Public Relations Preferred)  
2. 3+ years of Experience  
3. Age between 25 - 28yrs  
4. Preferably a female  
5. Must leave at least 30-45 minutes away from East Legon  
6. Must be Tech savvy  
7. Reporting and Administrative Writing Skills  
8. Proficiency in Microsoft Office (A proof of proficiency required)  
9. Professionalism and Problem-Solving  
10. Multi-Tasking Skill  
11. Knowledge in the use of Design Tools is a plus  

To apply for this job:

1. Follow us on LinkedIn (Amoako Tuffuor Foundation (KAT Foundation) 

2. kindly complete this form. APPLY HERE