Location: Remote - Anywhere

Job Type: Contract

Job Title: Virtual Office Manager (Administrative Assistant)

International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.

Essential Duties and Responsibilities

1. Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
2. Assist finance director with reports, collecting data, etc
3. Manage and post job-ads across internal and external platforms
4. Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
5. Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
6. Liaise with vendors for copiers, telephony, etc. troubleshooting.
7. Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
8. Other assigned duties as requested.

Qualifications:

1. Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
2. Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
3. Team player with a high level of discretion and superb decision-making ability.
4. Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
5. Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc

About IBT

IBT Media is a fast growing global digital news organization, delivering news and insight to over 30 million monthly readers across the world. With innovations across the newsroom and the platform, we are engaging a new generation of readers with content that speaks to their interests, analysis that serve their businesses, and insight to make sense of a globally connected world.

How To Apply 

If you’re interested in this role, apply directly on company’s website through the link below.

Submit Application

Location: Remote

Type: Full-Time 

About the Role:
We’re seeking a highly organized and detail-oriented Operations & Executive Assistant to support the founders of a fast-growing payment processing company. This role is ideal for someone who thrives in a dynamic, fast-paced environment and can confidently manage a wide range of business and operational responsibilities—from high-level executive support to hands-on project coordination and research.

You’ll play a critical role in helping the leadership team stay focused and organized, manage key priorities, streamline day-to-day operations, and assist with occasional outbound outreach efforts.

Key Responsibilities:

• Provide direct executive support to the founders: calendar management, meeting prep, travel booking, inbox monitoring, and task prioritization
• Assist with operational tasks including vendor sourcing, process documentation, contract coordination, and reporting
• Help maintain and update company systems (e.g. Notion, Google Workspace, CRMs) to ensure smooth internal operations
• Conduct research on companies, contacts, vendors, tools, or market trends as needed for strategic initiatives
• Support outbound communications such as cold outreach or follow-ups via email and social platforms (LinkedIn, X, Instagram)
• Track projects, deadlines, and to-dos across departments to ensure timely execution
• Handle sensitive and confidential information with the utmost discretion
• Step in as needed for ad hoc administrative tasks across business and personal domains

What We’re Looking For:

• 2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting leadership
• Excellent written and verbal communication skills
• Highly organized, efficient, and proactive—able to anticipate needs and stay ahead of deadlines
• Strong project management and multitasking abilities
• Comfortable working independently and solving problems without constant direction
• Tech-savvy with familiarity in tools like Google Workspace, Notion, LinkedIn, Slack, and CRMs

Bonus Points For:

• Experience in a startup or fast-paced entrepreneurial environment
• Exposure to sales operations or outreach campaigns
• Familiarity with payment processing, SaaS, or fintech industries
• Light knowledge of automation tools (Zapier, Airtable, etc.)

We're Hiring: Personal Virtual Assistant (Part-Time, Remote)

 📍 Location: Remote

 ⏰ Schedule: 4 hours/day (PST Timezone)

 💰 Compensation: $600/month

About the Role

 We’re looking for a reliable and detail-oriented Personal Virtual Assistant to support a busy executive or entrepreneur. This part-time role is perfect for someone who’s highly organized, tech-savvy, and great at juggling multiple tasks efficiently.

Key Responsibilities

1. Manage calendars, schedule meetings, and send reminders
2. Coordinate travel arrangements and itineraries
3. Handle inbox management and draft responses
4. Conduct online research and summarize findings
5. Make online purchases and track orders
6. Organize digital files and documents
7. Assist with personal tasks (e.g., appointment bookings, gift sourcing)
8. Prepare and format documents, spreadsheets, and presentations
9. Communicate with vendors and service providers
10. Maintain confidentiality and handle sensitive information appropriately

Qualifications

1. Proven experience as a Virtual Assistant or in a similar administrative role
2. Excellent written and verbal communication skills
3. Strong organizational and time management abilities
4. Comfortable using tools like Google Workspace, Microsoft Office, Zoom, Asana, Trello, Slack, etc. (preferred but not required)
5. Tech-savvy and quick to adapt to new systems
6. Dependable, proactive, and trustworthy

Requirements

1. Reliable internet connection and computer/laptop
2. Quiet, professional home office setup
3. Availability during agreed-upon working hours (PST)

Interested?

 Apply now or tag someone who would be a great fit! Let’s build something great—together. 

Application Link

We're seeking an experienced administrator to join our team and support various administrative tasks and data entry. This is a freelance, remote position that allows you to work from the comfort of your home.

To be eligible for this role, you should have a minimum of one year of administration and data entry experience. Strong organisational skills, attention to detail, and the ability to work independently are essential.

Responsibilities:

• Managing email correspondence
• Handling general administrative duties like filing, scanning, and photocopying
• Performing data entry tasks, including inputting information into spreadsheets or databases
• Collaborating with team members to ensure a seamless workflow

Qualification:

• Bachelor's degree or equivalent experience
• Excellent interpersonal, customer service, and communication skills
• Ability to multitask effectively
• Proficiency in the Microsoft Office Suite

Remote Working Details:

This is a remote full-time freelance position, with working hours from 9 am to 6 pm, Monday to Friday, based on UK time. Please only apply if you're able to work within these hours.

At Absolute Translations, we take pride in being a company that values its team. We believe that a happy and cohesive team contributes to better results and a more successful business.

How To Apply 

If you’re interested in this role, apply directly on company’s website through the link below.

Submit Application

Simplify, Support, Grow with Foxedg Ventures!

📍 Location: Remote

🕐 Type: Full-Time 

💼 Company: Foxedg Ventures FZE LLC 

🌐 Explore Our World: www.foxedg.com | www.odooedge.com | www.tapfolio.io

Are you a highly organized, tech-savvy professional with a knack for seamless administration and a spark for digital creativity?

Join Foxedg Ventures FZE LLC, a dynamic UAE-based consulting and technology group. We're seeking a proactive Office Administrative Assistant to be the backbone of our operations, supporting innovative ventures across AI, ERP solutions, and business consulting.

About Foxedg Ventures FZE LLC

We are a rapidly evolving digital consulting firm in the UAE, dedicated to empowering businesses through cutting-edge technology and strategic insights. 

Our diverse portfolio includes:

• Tapfolio: AI-powered chatbot solutions that redefine customer engagement.
• OdooEdge: Expert ERP/Odoo consulting services for optimized business processes.
• Global Trade Analytics: Data-driven insights for smarter international commerce.
• Business Consulting: We are providing advisory and consulting services for freelancers and companies to set up their business in UAE.

At Foxedg, we're committed to helping businesses automate, optimize, and grow with data-driven precision.

Your Impactful Role

This is a pivotal full-time, remote position where you will play a crucial role in maintaining the smooth, efficient flow of our daily operations. You'll be responsible for a blend of traditional administrative support and exciting digital tasks.

What You'll Do & How You'll Contribute:

• Organizational Maestro: Efficiently manage and organize emails, calendars, files, and critical documentation to ensure everything is easily accessible and up-to-date.
• Communication Hub: Handle phone communications with professionalism and grace, facilitating seamless internal and external coordination across our diverse teams and stakeholders.
• Financial Support: Assist with basic bookkeeping tasks and prepare essential financial reports, contributing to our operational transparency.
• Digital Presence Steward: Take ownership of our social media channels (LinkedIn, Instagram), crafting engaging content, and fostering our online community.
• Marketing Ally: Support the execution of email marketing campaigns using platforms like Mailchimp/Odoo, helping us connect effectively with our audience.
• Web Content Coordinator: Coordinate updates and ensure consistency across our various websites and digital channels, maintaining a cohesive brand image.

Requirements

• Educational Foundation: Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• Administrative Acumen: Proven experience in Administrative Assistance or Executive Administrative Assistance, demonstrating strong organizational and problem-solving skills.
• Exceptional Communicator: Impeccable phone etiquette and superior communication skills (written and verbal).
• Detail-Oriented: Strong clerical skills with a keen eye for detail and accuracy.
• Master Organizer: Excellent organizational and time management abilities, with a proven capacity to multitask and prioritize effectively in a fast-paced environment.
• Tech-Fluent: Comfortable and proficient with a range of productivity tools (e.g., Google Workspace, Microsoft Office Suite, Zoom, Trello, Asana).
• Social Media Savvy: Familiarity with major social media platforms and basic digital marketing tools; a passion for creating engaging online content is a plus.
• Independent & Trustworthy: Ability to work autonomously, demonstrate initiative, and handle confidential information with utmost discretion.

What You'll Get

• Flexibility & Autonomy: Enjoy the freedom and convenience of a fully remote work setup.
• Career Advancement: Significant opportunities for professional growth and specialization in rapidly evolving areas like digital marketing, technology, or operations.
• Dynamic Exposure: Gain invaluable experience working across fast-evolving industries (AI, ERP) and collaborating with international clients.
• Impactful Work: Be part of a team that directly helps businesses automate, optimize, and achieve sustainable growth.
• Supportive Culture: Join a collaborative and innovative environment where your contributions are valued.

Ready to Make an Impact? Apply Now!

Send your CV and a short introductory message explaining why you're the perfect fit for this role to:

✉️ ringojoy@foxedg.com

We look forward to hearing from you!