ROLE DESCRIPTION:

This is a full-time on-site role for a Human Resources Administrator at Mansa Engineering Limited located in the Greater Accra Region, Ghana.

Qualifications

• Professional qualification in HR & business-related field is a plus
• Knowledge of Labor and Employment Law
• Strong organizational and communication skills
• Ability to work well in a team environment
• Attention to detail and problem-solving skills
• Bachelor's degree in human resources or related field

VIRTUAL EXECUTIVE ASSISTANT

SALARY: N350,000 - N500,000 ($212 - $300)

LOCATION: REMOTE (OPEN TO AFRICANS)

Our client is seeking a dynamic and versatile Virtual Executive Assistant to provide high-level administrative and operational support to the CEO. The Virtual Executive Assistant will play a pivotal role in analysing and identifying critical business processes for multiple entities, managing competing deadlines, driving the successful execution of strategic initiatives, streamline business operations, collaborate with internal and external stakeholders, and ensure alignment with the CEO's vision and objectives.

RESPONSIBILITIES

1. Provide comprehensive administrative support, managing calendars, scheduling meetings, and coordinating personal and executive travel arrangements.
2. Oversee the organization of office systems, including data management and documentation.
3. Manage strategic partnerships and ensure smooth collaboration with the CEO's support team to enhance operational efficiency.
4. Manage strategic projects across various business entities, coordinating timelines and ensuring successful completion of key initiatives.
5. Act as the key communication point between the CEO and departments, ensuring alignment on critical business matters.
6. Determine the priority of matters for the CEO, redirecting tasks and supervising the execution of action items.
7. Collaborate with the media team to develop a cohesive media strategy that aligns with the CEO's brand and professional goals.
8. Manage the CEO's social media accounts, ensuring consistent messaging and engagement with followers.
9. Coordinate the CEO's participation in public events, including media appearances, speaking engagements, and panel discussions.
10. Serve as the main contact for key stakeholders, facilitating timely communication and ensuring consistent engagement.
11. Maintain a secured database of stakeholders, ensuring regular touchpoints and periodic updates.
12. Collaborate with teams to support fundraising efforts, investor communications, and alignment of operational performance with investment strategies.

REQUIREMENTS

1. 5+ years of experience supporting C-level management, with at least 3 consecutive years at the same company in an assistant capacity.
2. Proven experience in project management, stakeholder collaboration, and process improvement in fast-paced corporate environments.
3. Strong proficiency in Microsoft Office Suite, Google Workspace, scheduling software, travel technology tools, and social media platforms (Instagram,
   Linkedin, YouTube, etc.).
4. Experience in launching coaching programs and using LMS platforms like Kajabi.
5. Ability to manage multiple projects simultaneously with a resourceful and detail-oriented mindset.
6. Experience working in high-growth, fast-paced environments, preferably in startups, and ability to adapt to an ever-changing landscape, including availability on nights and weekends as needed.
7. Proven ability to leverage data and metrics for strategic decision-making and smooth operational flow.

Send CV to: recruitment@btdthub.com

Administrative Officer (Finance and Knowledge Management)

ICT Project Ghana

The AFOS Foundation is a business-oriented value-based foundation for international development cooperation. We advocate for independent and responsible entrepreneurship. Since 2003, we have been working with committed companies, associations and the public sector to develop potential through the creation of education, training and business opportunities.

The female young professionals ICT for Business development project, funded by the German Federal Ministry of Economic Cooperation and Development, BMZ, via sequa gmbH through the Special Initiative "Decent Work for a Just Transition", supports Ghanaian partners in developing measures to bring young female professionals into ICT-related jobs in Ghana with the overall objective to contribute to a gender-inclusive economic development and digital transformation in Ghana.

To ensure successful project implementation, we are looking for an Administrative Officer (Knowledge Management and Finance)

ICT Project Ghana 

Overall Function

The administrative officer for the ICT Project Ghana assures the smooth-running of all finance and expert profie tele nation afoear fe He/sheil er Get ty. Furthermore, he/s Tem

also assist in project-related organisational work if required.

Tasks and Responsibilities

Lead otee let Sole shand and the Finana Ofier the the Ario head oftein ermany, tent

Administrative Officer will carry out the following duties:

1. Coordinating the administration of the AFOS Office Accra in compliance with AFOS and sequa guidelines and regulations 
2. Maintaining project and office records, files, and databases, maintaining all documentation
3. Managing filing of all local accounting documents and other critical admin/human resources documents (such as correspondence, contracts, leave requests, etc.) ensuring the files are complete and accessible for AFOS project lead and AFOS head office in a shared folder and in the AFOS M&E system
4. Managing and documenting procurement and inventory
5. Setting up and maintaining an efficient beneficiary data management database including a KPl monitoring tool
6. Managing finances of the ICT Ghana project:
7. accounting entries
8. preparing and monitoring budgets
9. managing bank accounts and cash payments
10. veritying all payment requests/ invoices prior to settlement/payment for expenses
11. ensuring compliance with local tax regulations and AFOS and sequa financial policies
12. Coordinating financial planning and reporting of the ICT Ghana project:
13. requests for funds from AFOS head office.
14. prepare monthly and annual financial reports and statements and supporting documents in accordance with requirements of funding institutions and ensure their timely submission to AFOS Foundation, Germany office
15. Ensure the preparation, certification and submission of required Financial Reports to local government and other government agencies
16. Managing staff administration:

• preparation of payroll accounting
• employee record management 
• recording of working hours and holiday times
• preparing local short term export assignments
• Provide overall administrative support in day-to-day implementation for all aspects of admini-strative, finance, budget and human resources tasks related to the project's activities, either directly or, where appropriate, in coordination with supporting staff assigned

Requirements

1. At master's degree in Accounting, Finance, Business Administration, or a related field and 1-2 years relevant work experience; previous experience of working for a development cooperation organisation is a plus.
2. Proficiency in MS Office (Excel, Word, PowerPoint), skills in data management and analytics is a strong plus
3. Strong understanding of financial regulations and accounting principles in both Germany and Ghana
4. Good knowledge and skills in the field of accounting, financial planning, procurement and related areas
5. Study or work experience in Germany or with a German institution and knowledge of German public funding legislation are an advantage
6. Good managerial skills and strong at planning, organising and following up on all tasks
7. Excellent communication skills and the ability to work in a culturally diverse environment
8. Fluent in English (written, oral), German is an asset
9. Demonstrated ability as team player
10. Self-reliant, cost-conscious, reliable and outcome focused
11. Entitled to live and work in Ghana

How To Apply 

Interested and suitable applicants are to forward their applications with curriculum vitae and a one-page cover letter to admin.ghana@afos-stiftung.de under the subject line "application administrative officer". All applicants will be notified latest one week after the closing date. Please refrain from asking about your application status.

Closing date 31-10-2024

The Care Cabin is a pro-self-care organization in Ghana that promotes holistic wellness through accessible, high-quality self-care experiences, themed self-care packs, wellness services, merchandise, and self-care resources. We are seeking a dedicated Operations Administrative Assistant to join our dynamic team. This role is crucial in supporting the day-to-day operations and ensuring smooth execution of key functions across our business. If you are organized, proactive, and have a passion for wellness, we want to hear from you! The Operations Administrative Assistant shall report to the Operations Manager.

Key Responsibilities

Required Qualifications & Skills

1. Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
2. Strong organizational and multitasking abilities.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
4. Familiarity with content management systems, social media platforms, and SEO tools.
5. Experience in digital marketing and sales
6. Strong verbal and written communication skills.
7. Ability to work independently as well as in a team environment.
8. Experience with event planning and management is a plus.
9. Basic knowledge of design software (Canva, Photoshop) is an advantage.

Education & Experience Requirements

1. A diploma or degree in Business Administration, Marketing, Communications, or a related field.
2. Minimum of 1 year of experience in a similar administrative or operations role.

How to Apply

Interested candidates should send their CV and a brief cover letter to team@thecarecabin.com with the subject line “Application for Operations Administrative Assistant Role.“

About the Role:

As a key player in the hospitality industry, we are dedicated to maintaining the highest standards of service and quality. We are currently seeking a qualified and experienced Stores Officer to join our team.

Key Responsibilities:

Qualifications:

1. HND/Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
2. Minimum 1 year of experience in a store or inventory management role within the hospitality industry.
3. Strong organizational and time-management skills.
4. Excellent communication and negotiation abilities.
5. Proficiency in inventory management software and Microsoft Office Suite.

Why Join Us:

• Competitive salary and benefits package.
• Collaborative and vibrant work environment.
• Opportunities for career growth and professional development.

Send your resume and cover letter detailing your relevant experience to dhrrecruite@gmail.com or to hr.officer@belfastafrica.com by 25th

October 2024.

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Job Title: Procurement Officer

About the Role:

As a leading establishment in the hospitality industry, we are committed to maintaining the highest standards of service and quality. We're seeking a seasoned Purchasing Officer with hotel experience to join our dynamic team.

Key Responsibilities:

1. Develop and implement purchasing strategies to source high-quality products at competitive prices.
2. Manage vendor relationships, negotiate contracts, and ensure timely delivery of supplies.
3. Collaborate with various departments to meet their procurement needs efficiently.
4. Monitor inventory levels and forecast future supply requirements.
5. Ensure compliance with all regulatory and hotel standards.

Qualifications:

1. HND or Bachelor's degree in Business, Supply Chain Management, or a related field.
2. Minimum 2 years of experience in a purchasing role within the hospitality sector.
3. Proven track record of successful negotiations and vendor management.
4. Strong analytical skills and attention to detail.
5. Excellent communication and interpersonal skills.
6. Proficiency in procurement software and Microsoft Office Suite.

Why Join Us:

Competitive salary and comprehensive benefits package.

Opportunity to work in a vibrant and collaborative environment.

Career growth and development opportunities within the hotel and hospitality industry.

How To Apply

Send your resume and cover letter detailing your relevant experience to dhrrecruite@gmail.com or to hr.officer@belfastafrica.com by 20th October 2024.