Job Description: Online Administrative Assistant at Waldorf Handwork Educators

Company Overview: Waldorf Handwork Educators is dedicated to deepening the understanding and enjoyment of teaching Waldorf handwork. We offer curriculum, teacher training, conferences, professional development, and handwork skills classes for Waldorf handwork teachers and homeschoolers.

Position: Administrative Assistant

Location: Online / remote

Employment Type: Part-time

Pay: DOE

Job Summary:

We are seeking an Administrative Assistant with an understanding of Waldorf handwork to manage daily administrative tasks and support our online programs. This role involves engaging with teachers and adult students, ensuring a seamless enrollment process, and maintaining accurate data records. The ideal candidate will be technologically proficient, highly organized, and familiar with Waldorf education.

Key Responsibilities:

Email Management:

• Respond daily to email inquiries about our online programs, providing clear and informative guidance.

Student Support:

• Assist teacher training students throughout the enrollment process, offering support and answering questions to ensure a smooth experience.

Enrollment Tracking:

• Maintain accurate records of student enrollments, tracking progress and data through our systems.

Data Management:

• Organize and manage data related to student enrollment and program participation.

Technology Utilization:

• Use Zoom, Google Docs, Adobe, and Microsoft Office Suite for daily tasks and communications.

Website and Email Marketing:

• Utilize Wix to answer website inquiries and Constant Contact for managing email communications and contacts.

Qualifications:

Essential Knowledge:

• An understanding of Waldorf handwork principles and practices and willingness to learn.

Communication Skills:

• Excellent written communication skills to handle daily email correspondence and student interactions.

Attention to Detail:

• Meticulous in managing enrollment data and ensuring accuracy in records.

Organizational Skills:

• Strong ability to manage data, track details, and maintain accurate records.

Technological Proficiency:

• Comfortable using Zoom, Google Docs, Adobe, and Microsoft Office Suite.
• Experience with Wix and Constant Contact:
• Familiarity with website management and email marketing tools is a plus.

Preferred Qualifications:

• Prior experience in educational administration or working within a Waldorf school setting.
• Experience in customer service or student support roles.

Application Process:

To apply, please submit your resume and a cover letter explaining your interest in Waldorf education and your relevant experience to melissa@waldorfhandwork.org

To learn more about our programs visit our website: www.waldorfhandwork.org

Job Title: Programme Manager

Location: Remote (with occasional travel across Africa as and when required)

Organisation: Pan Africa ILGA

Position Type: Full-Time, Fixed-Term

Department: Programmes Department

Reporting To: Executive Director

Role Purpose:

The Programme Manager is pivotal in advancing the implementation of Pan Africa ILGA's (PAI) Strategic Framework (2025-2029). The role is responsible for the design, execution, oversight, and evaluation of key programs and projects aimed at promoting LGBTIQ+ rights and inclusion. This position ensures that programmes are aligned with PAl's Theory of Change, Implementation Framework, and organisational goals.

The Programme Manager will oversee partnerships, coordinate with internal and external stakeholders, oversee programme financials, and ensure compliance with donor and organisational standards. The position requires a strong ability to lead multi stakeholder initiatives and maintain a collaborative, impact-driven approach.

Key Responsibilities:

1. Programme Development and Co-Creation

• Lead the design and co-create programmes in consultation with internal teams, donors, and partners.
• Ensure programme designs are grounded in PAl's Theory of Change and Implementation Framework.
• Integrate evidence-based practices and lessons learned into programme design and development

2. Programme Implementation and Oversight

• Oversee the implementation of PAl's programmes, ensuring all activities are on track and budget and delivering intended results.
• Supervise programme teams, set clear objectives, and ensure accountability across all workstreams.
• Monitor programmatic, financial, and operational risks and develop mitigation strategies where necessary.

3. Stakeholder Management and Engagement

• Oversee external reporting, ensuring timely submission of high-quality donor reports and stakeholder updates.
• Represent PAl at strategic forums, advocacy spaces, and regional and international events to highlight programme impact.

4. Monitoring, Evaluation, and Learning (MEL)

Ensure continuous improvement by incorporating insights from MEL activities into future programme design.

5. Financial Management and Compliance

• Oversee programme budgets, ensuring efficient and transparent use of financial resources.
• Ensure compliance with donor and internal financial management policies.

6. People Management and Capacity Building

• Supervise and mentor programme teams, providing clear guidance, feedback, and development opportunities.
• Identify capacity development needs and facilitate relevant training for programme teams.
• Create an inclusive, collaborative, and growth-oriented working environment for staff and partners.

7. Risk Management and Compliance

• Ensure compliance with donor regulations, internal policies, and program-specific guidelines.
• Proactively identify, assess, and mitigate risks affecting programme implementation and outcomes.

Key Performance Indicators (KPls)

• Achievement of programme objectives and deliverables on time and within budget.
• Quality and timeliness of donor and stakeholder reports.
• Compliance with financial, operational, and programme-specific guidelines.
• Demonstrated programme impact aligned with PAl's Theory of Change.
• Effective management of partnerships and stakeholder relationships.

Skills and Competencies

• Strategic Thinking: Ability to align programme activities with PAl's broader strategic goals.
• Programme Management: Expertise in programme design, implementation, and oversight.
• Leadership and People Management: Proven ability to lead, mentor, and develop teams.
• MEL Expertise: Strong understanding of monitoring, evaluation, and learning frameworks.
• Risk Management: Capacity to identify and mitigate programme risks.
• Advocacy and Representation: Excellent advocacy, public speaking, and stakeholder engagement skills.

Required Qualifications

• Bachelor's or master's degree in development studies, Social Sciences, Public Administration, or a related field.
• Minimum of 7 years of experience in programme management, preferably in the LGBTIQ+ or human rights sector.
• Demonstrated experience in donor-funded project management, including compliance and reporting.
• Strong track record in managing multi-stakeholder partnerships and coalitions.

Application Process:

Interested candidates should submit their resume and cover letter to

 recruitment@panafricailga.orgby 24 January 2025. Please include "Programme Manager Application" in the subject line of your email.

Pan Africa ILGA is an equal opportunity employer and encourages applications from individuals of all backgrounds. We thank all applicants for their interest, but only shortlisted candidates will be contacted for an interview.

For more info visit : https://linktr.ee/panafricailga?lt_utm_source=lt_admin_share_link#444607551

Department: Administration & Facilities

Job Purpose: Responsible for providing support and assistance to ensure a smooth and efficient business operation.

Job Accountabilities

Responsible for providing support and assistance to ensure a smooth and efficient business operation.

Job Accountabilities

1. Managing vendor contract, refit work planning and project management
2. Workplace management
3. Firefighting & prevention Methods
4. Risk assessment and business Continuity
5. Health and safety at workplace
6. Property strategy
7. Space management
8. Communications infrastructure
9. Events planning
10. Travel arrangements
11. Building maintenance 
12. Testing and inspections
13. Building administration
14. Contract management
15. EHS (environment, health, security)
16. Facility Maintenance planning
17. Managing renovations and refurbishment
18. Oversee and supervise all administrative operations at the premises to ensure cost effectiveness and operational efficiency.
19. Collaborate with local management to ensure safe work environment and staff satisfaction.

Experience/ Skills Required

Min Education level accepted.

Bachelor's degree from an accredited and recognized University 

Min Years and type of Experience accepted.

Min 1- 3 years' experience in all Admin related functions,

Additional skills

• Very Good command of English language (Listening, Speaking, Reading, and
• Writing) or equivalent to Upper Intermediate level.
• Experience with office management tools (MS Office software, in particular)
• Excellent organizational and time-management skills
• Strong written and oral communication skills

Contact Details

Interested persons should send their CV to gh.recruitment@network.global

Applicants should kindly indicate the tittle of the role in the subject line of the email. Deadline for application is 20th January 2024