Secretary / Administrative Support Professional (Remote) Ghana

About Limadia Entity Foundation

Our mission is the holistic development of children in Ghana and the provision of healthcare to elderly people with dementia. Limadia Entity Foundation aims to strengthen Ghanaian communities by investing in people and creating meaningful, lasting contributions to society.

How We Achieve This:

• Educational & Formative Programs: Developing initiatives for Ghanaian children and young adults focused on self-awareness, critical thinking, and personal leadership.
• Civic Engagement: Fostering social justice, community involvement, and collective thinking.
• Structural Empowerment: Breaking dependency on corrupt and dysfunctional structures.
• Elderly Care Support: Providing psycho-education, guidance, and dedicated care for vulnerable older adults living with dementia.

We are seeking a motivated and dedicated Secretary / Administrative Support Professional to support the establishment, coordination, and growth of our foundation activities in Ghana. If you align with our values, value personal growth, and are passionate about making a positive impact, we want to hear from you.

Position Overview

• Role Type: Full-time
• Location: Remote / Work-from-Home (With regional travel)
• Preferences: Candidates based in Kumasi are preferred; possession of a valid driving license is an advantage.
• Note: This position is exclusively for a female candidate.

This role offers flexible collaboration opportunities while playing a key part in supporting our administrative processes, coordinating activities, and building a strong operational foundation in Ghana.

Key Responsibilities

• Administration: Prepare, organize, and maintain critical documents, administrative materials, and reports for affiliate organizations.
• Coordination: Schedule meetings, appointments, and travel arrangements while ensuring seamless coordination across management.
• Documentation: Attend meetings and accurately record comprehensive notes and minutes.
• Stakeholder Relations: Manage communication, maintain professional relationships with stakeholders, and represent the foundation when needed.
• Project Support: Assist in building, developing, and coordinating educational and foundation-related projects and activities.
• Mobility: Travel to and attend meetings or field activities at different locations when required.

Candidate Profile

We are looking for an individual who is:

• Values-Driven: Motivated, reliable, honest, sincere, and proactive.
• Growth-Oriented: Eager to learn and deeply open to personal development.
• A Strong Communicator: A critical thinker who can explain information clearly, interactively, and professionally.
• Tech-Savvy: Fluent in Microsoft Office Suite, technologically agile, and quick to adopt new tools.
• Independent & Organized: Highly organized and capable of managing tasks effectively without constant supervision.
• A Role Model: Someone who carries themselves as a positive representative within both the organization and the community.

Preferred Qualifications (Advantageous but not mandatory)

• A college or university degree.
• Previous experience in secretarial or administrative support roles.
• Experience working within the education sector and/or non-profit organizations (NGOs).
• Proven experience with document preparation, meeting coordination, and stakeholder communication.

Location & Logistics

• Primary Setup: Remote / Work-from-home.
• Foundation Base: Atwima Nwabiagya North District, Ashanti Region.
• Travel: Must be willing to travel to different locations when necessary. Candidates living in or near Kumasi are highly preferred.

How to Apply

If you see yourself in this profile and want to contribute to a meaningful mission, we would love to hear from you.

Please send your CV and a Motivation Letter directly to:

 info@limadiafoundation.com

Or Visit Company Website 

CLICK HERE

 Closing Date for Applications: 04 June 2026

We are looking for a smart, proactive, and highly organized Executive Assistant to join our team remotely. The ideal candidate must have excellent communication skills, professionalism, and the ability to manage tasks efficiently in a fast-paced environment.

📌 Responsibilities:

 • Manage schedules, meetings, and calendars

 • Handle communication with clients and team members

 • Prepare reports, documents, and follow-ups

 • Coordinate daily operational and administrative tasks

 • Maintain professionalism and confidentiality

 • Support management with task execution and organization

✅ Requirements:

 • Outstanding verbal and written communication skills

 • Strong organizational and multitasking abilities

 • Confident, professional, and detail-oriented personality

 • Proficiency in Google Workspace/MS Office

 • Ability to work independently in a remote setup

 • Prior experience as an Executive Assistant or similar role is a plus

🌍 Remote Position

 🕒 Full-time Role

 How To Apply

📩 Interested candidates can apply by sharing their resume at khansazubair@carpediem.team

Preferred candidates in:

• West Coast (PT)

• Eastern Time (ET)

What you’ll do:

• Executive support + calendar management

• Inbox + communication management

• Travel + operations coordination

• Research + project management

• Support across marketing, recruiting, systems, and business operations

• Occasional personal/family assistance for clients

What we’re looking for:

• 5+ years of Executive Assistant experience

• Startup, VC, consulting, or operations experience is a plus

• Someone proactive, adaptable, and eager to learn

This is a fully remote role working with ambitious, high-performing clients and an incredible team.

If interested, apply here

SUBMIT APPLICATION HERE

At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.

Join a growing hospitality and consumer-focused business that is known for delivering high-quality customer experiences through a fast-paced, community-driven environment. With an entrepreneurial mindset and a strong operational foundation, the company continues to expand while maintaining a culture centered around collaboration, efficiency, and people-first leadership.

We are looking for an Executive Assistant who is the operational backbone of the company’s leadership team. This individual serves as the trusted right hand to the executive, ensuring that the business runs smoothly, priorities stay sharp, and nothing falls through the cracks. In a fast-moving, community-driven environment, this role requires someone who thrives behind the scenes — organized, proactive, and deeply reliable.

The Executive Assistant will work closely with the founder and leadership to manage day-to-day operations, communications, and scheduling. This person protects the executive's time, anticipates needs before they arise, and ensures that both short-term tasks and long-term priorities are executed with excellence. The ideal candidate brings professionalism, discretion, and a solutions-first mindset to everything they do.

This is an excellent opportunity to grow your career with a leading US-based company—fully remote.

What You'll Do

• Manages the executive's calendar, scheduling meetings, appointments, and calls while anticipating conflicts and resolving them proactively.
• Coordinates internal and external communications on behalf of the executive, including emails, follow-ups, and stakeholder correspondence.
• Tracks open tasks and action items across multiple workstreams, following up with team members and vendors to ensure timely completion.
• Prepares agendas, meeting notes, and recap summaries, and distributes them to the appropriate parties.
• Organizes and maintains digital files, documents, and operational records so that information is always easy to locate and up to date.
• Supports event planning and coordination for community activations, catering engagements, and internal company events.
• Assists with travel planning and itinerary management when the executive is on the move.
• Handles light bookkeeping tasks such as tracking expenses, managing invoices, and flagging financial discrepancies.
• Liaises with vendors, partners, and community organizations on routine operational matters.
• Identifies operational inefficiencies and proactively suggests or implements improvements.
• Supports the creation of presentations, documents, and reports as needed by leadership.
• Provides ad hoc support across administrative and operational needs as the business evolves.

What You Bring

• Candidates must have these to be considered:
• Previous experience as an Executive Assistant, Operations Assistant, or similar support role
• Exceptional organization and attention to detail
• Strong calendar management and scheduling skills
• Excellent written and verbal communication
• High level of discretion with confidential information
• Ability to prioritize multiple tasks and meet deadlines
• Strong follow-through and ability to work independently
• Tech-savvy with tools like Google Workspace, Microsoft Office, spreadsheets, and communication platforms
• Problem-solving mindset and proactive attitude
• Reliable, professional, and highly responsive
• Nice to Haves
• These are a plus, but not required:
• Experience supporting founders, CEOs, or multiple executives
• Project management experience
• Experience in hospitality, restaurant, or multi-unit businesses
• Familiarity with bookkeeping, invoicing, or expense management
• Experience using Asana, Trello, Slack, or CRM systems
• Travel planning and itinerary management experience
• Event planning or coordination experience
• Ability to create presentations and polished documents
• Social media or light marketing support experience
• Calm under pressure with a solutions-first mindset

Salary & Perks

• Competitive Pay: We hire top talent and compensate accordingly.
• This is a full-time, long-term engagement with room to grow
• The position is immediately available and requires entering into an independent contractor agreement with TLNT.
• 100% remote — work from wherever you do your best thinking
• Monday through Friday, during regular business hours EST.
• Additional perks.

Ready to apply?

We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.

SUBMIT APPLICATION HERE 

In this position, you will contribute to operational efficiency by handling data management, coordinating tasks, and supporting general administrative workflows. Your ability to stay organized and complete routine tasks accurately will help ensure smooth and consistent team operations. 

Key Responsibilities:

1. Perform data entry and maintain accurate records across internal systems 
2. Update spreadsheets, trackers, and documentation on a regular basis 
3. Organize digital files to ensure easy access and consistency 
4. Assist with scheduling, task coordination, and administrative processes 
5. Monitor assigned tasks and follow up to ensure timely completion 
6. Support internal teams by maintaining clear and up-to-date information 
7. Identify and flag missing or inconsistent data for correction 
8. Maintain clear, professional written communication  

Requirements:

1. Strong attention to detail and accuracy 
2. Good organizational and time management skills 
3. Ability to follow structured workflows and instructions 
4. Basic proficiency in Google Sheets or Microsoft Excel 
5. Clear written communication skills 
6. Ability to handle repetitive tasks with consistency 
7. Self-motivated and able to work independently in a remote environment 
8. No prior experience required — training will be provided 

Tools & Work Environment: 

1. Google Sheets / Microsoft Excel 
2. Internal tracking and documentation systems 
3. Email and communication platforms 
4. Remote collaboration tools (chat and video conferencing) 

Benefits:

1. Competitive entry-level compensation 
2. Flexible remote work schedule 
3. Structured onboarding and training 
4. Opportunities for career growth in administration and operations 
5. Performance-based incentives 
6. Supportive and collaborative remote team culture 
7. Access to learning resources and skill development tools 

📍Remote

Vacancies: 3

Pay: $12/hr

Responsibilities include:

 Managing bookings & reservations

 Handling guest communication

 Coordinating with property owners & service providers

 Supporting smooth day-to-day operations

 Performing administrative tasks

 Qualifications:

• Excellent communication skills

• Strong organizational & time management skills

• Familiarity with Microsoft Office & Google Workspace

• Experience in admin or VA work is a plus

Send your CV to:

hiring.chrona@gmail.com

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

We are seeking a highly organized, fast paced, and proactive Executive Assistant to directly support senior leadership and ensure the smooth day to day operations of both professional and personal responsibilities.

The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to remain agile while managing multiple priorities. You will play a key role in calendar and inbox management, coordinating meetings, tracking action items, and supporting both business and personal tasks with a high level of professionalism and discretion.

Prior experience working remotely or in an outsourced support environment is highly valued.

Responsibilities:

1. Manage and maintain executives’ schedules and calendars, including coordinating meetings across Australian time zones.
2. Oversee inbox management, including prioritizing emails, drafting responses, and ensuring timely follow ups.
3. Attend meetings and accurately record minutes, key discussions, and action items.
4. Track and follow up on action items to ensure timely completion.
5. Provide direct day to day support to the executive, including both professional and personal tasks.
6. Coordinate meetings, including scheduling, logistics, and documentation.
7. Prepare reports, presentations, and correspondence as required.
8. Liaise with internal teams, clients, and external stakeholders on behalf of the executive.
9. Assist with travel arrangements, itineraries, and expense tracking.
10. Maintain organized records, files, and documentation with a high level of confidentiality.
11. Support ad hoc administrative and operational tasks as needed.

Requirements

1. Minimum 2 to 4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
2. Excellent communication skills, both written and verbal.
3. Highly organized, detail oriented, and able to work in a fast paced, agile environment.
4. Proven ability to manage calendars, inboxes, and multiple priorities effectively.
5. Strong ability to track tasks and follow through on action items.
6. High level of discretion when handling confidential and personal matters.
7. Proficiency in tools such as Google Workspace, Microsoft Office, and communication platforms.
8. Ability to work independently and directly support an executive in a remote setting.
9. Availability to work Australian business hours.

Benefits

1. Access to modern productivity and collaboration tools.
2. Continuing education and professional development support.
3. Opportunity for 100% remote work.
4. Competitive compensation package.
5. Access to modern productivity and collaboration tools.
6. Continuing education and professional development support.

If you are a highly responsive and detail driven professional who thrives in a fast moving environment, apply now!

SUBMIT APPLICATION HERE 

Note: Only shortlisted candidates will be contacted for further discussions.

Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.