Job vacancy for Office Administrator

Department: Administration/Human Resource

Direct Reporting Line: Human Resources & Office Manager

Job Purpose: The Office Administrator is to provide a seamless, effective and proactive administrative support. You will be working in our main reception area, where you will be the first point of contact for our clients either in person or over the phone. You will be meeting and greeting internal and external clients ensuring they receive a warm welcome and leave with the best impression of Obsidian Achernar.

You will also support with wider office management and admin duties.

Responsibilities

Front of House

Providing a first-class concierge style front of house service for visitors
Delivery of all core front of house service such as sign-in, issuing badges, luggage, lost and found and deliveries.
Answering main office line and directing calls to the appropriate team member

Office Management & Maintenance

Daily building walk around – reporting faults, building issues and house-keeping
Ensuring the office, meeting rooms and kitchens are tidy and fully stocked.
Managing general office needs including ordering office supplies
Ensuring the office space is organised and conference rooms are prepared for meetings
Managing the meeting room/training room coordination. Working closely with stakeholders organising departmental training sessions and having full ownership of completing furniture set ups frequently and creating layouts to suit the booking request
Assisting with the receiving of goods and equipment – and storing deliveries

Events

Assisting with internal events including the preparation of logistics and materials
Providing timely, accurate and personalised response to meetings and event enquires

Communication

To work effectively with teams across the organisation to develop and coordinate internal communications activities

HR & Recruitment Administration

Provide administrative and logistical support for interview arranging and liaising with candidates
Organising staff events (birthdays gifts, get-togethers etc.)

Clients Support

Liaising with clients as when required

Who You Are – Skills/ Requirements

Skills

You should be able to communicate with all levels of the business. You must have excellent writing skills to communicate effectively by email and produce high-quality correspondence.
You must have the ability to manage multiple task simultaneously, respond to work with urgency, understand deadlines and have the ability to prioritise
Proficient IT skills – Windows, Microsoft office suites (Word, Excel, PowerPoint)

Educational Background