Massive recruitment at COA Global Peace Mission International ( 11 Positions)

 COA GLOBAL PEACE MISSION INTERNATIONAL, a reputable, vibrant, social and Non- Governmental Organization NGO) in the Central Region of Ghana is seeking to employ God-fearing, qualified and experienced individuals to manage the following positions.

Applications with comprehensive Curriculum Vitae must be sent to hr@coadrugs.org Or to

THE CHIEF EXECUTIVE OFFICER COA RMCL

P. O. BOX AD 1203 ADISADEL-CAPE COAST

The deadline for the submission of the application is 30TH JUNE, 2022.

POSITIONS

1. Director of Administration

2. Director of International Relations

3. Director of Communications and Media Relations 4. Director of Finance

5. Executive Assistant

6. Personal Secretary

7. Transport Officer

8. Program Manager

9. Human Resource Officer

10. Procurement Officer

11. Accountant

1. DIRECTOR OF ADMINISTRATION

We are seeking a results-driven and ethical director of administration with strong leadership skills to manage and improve the efficiency of our organization's operations. Duties for the director of administration will include managing administrative staff, guiding operating methods, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

The successful candidate must possess strong leadership skills, analytical and strategic thinking abilities, a talent for finance and budgets, ability to multi-task, and superior interpersonal skills. The noteworthy director of administration should streamline operations, ensure that administrative functions run smoothly, eliminate wastage, and improve our organization's financial standing through accurate expenditure monitoring and budget forecasting.

Responsibilities:

1. Overseeing day-to-day operations.

2. Developing organizational policies.

 

3. Disbursing funds to managers.

4. Managing administrative budgets.

5. Hiring and training administrative staff.

6. Negotiating contracts and agreements with vendors.

7. Maintaining corporate relationships.

8. Monitoring operating expenses.

9. Liaising with HR and other departments.

10. Updatingexecutivesonbusinessperformance.

Requirements:

1. PhD. in business administration or equivalent.

2. Reliable and self-motivated.

3. Good communication skills.

4. Superior problem-solving skills.

5. Strong leadership qualities.

6. Broad knowledge of business departments and their functions.

7. Strategic thinker.

8. Budget management experience.

9. People-management skills.

10. Exceptionalorganizationalskills.

The fear of God is a basic desire

COAGPM is an equal opportunity employer

2. DIRECTOR OF INTERNATIONAL RELATIONS

The Director of International Relations serves as diplomatic representative of the organization to the International Community. He or She attends international functions as a representative of the organization and communicate the vision, mission, beliefs, objectives and ideologies of the organization to the international community

Responsibilities

1. Here’s a non-exhaustive list of common tasks International Relations Specialist are required to complete.

2. Analyzing and interpreting international policies, issues, legislations, as well as the activities of governments, businesses, and organizations overseas:

3. Forecasting political, economic, and social trends;

4. identifying international issues for research and analysis; and analyzing possible causes and consequences of international issues, as well as developing possible solutions.

5. Liaising with government officials, civic bodies, research agencies, the media, and political parties concerned with foreign issues:

6. Advising employers on matters of public policies and relations; evaluating programs and policies and providing advice to institutions and organizations; collecting, analyzing, and interpreting data from election results, public opinion surveys, and foreign legislation projects to develop recommendations; and developing foreign policies for governments and international organizations.

7. Maintaining current knowledge of foreign and domestic political affairs and their decisions.

8. Sharing research results through academic and professional publications, written reports, and

public presentations:

9. Providing media commentary or criticism regarding public policies, issues, and events; and

writing drafts of legislative proposals and preparing speeches, correspondence, and foreign

policy papers.

10. Developing international cooperation projects in governmental and non-governmental forums

and other activities:

11. Designing public and private activities in foreign commercial affairs; evaluating international

cooperation programs and projects; and serving as a consultant on international laws and regulations regarding foreign relations.

Qualifications and experiences:

These

1. 2. 3. 4. 5. 6. 7. 8.

9.

requirements are:

PhD. and appropriate professional experience

Fluent in English language with knowledge of other international languages. Be physically fit to perform the duties

MA in International Relations with at least 3 years working experience.

Public health, public administration and/or international relations experience/background

Professional experience in working with the authorities of an international organization

Experience in working with international organisations and in a multicultural environment; Excellent knowledge of the relevant international policies and activities, in particular familiarity with basic international policies;

Hands-on experience in project management, including budget execution, and timely

and accurate reporting;

Abilities

1. 2. 3. 4. 5. 6.

Excellent level of English, both written and spoken. Personal characteristics/interpersonal skills:

Very good oral and written communication skills;

Ability to work collaboratively and build strong working relationships;

Ability to work under pressure and manage responsibilities; results oriented; High level of service orientation and quality driven.

The fear of God is a basic desire

COAGPM is an equal opportunity employer

3. DIRECTOR OF COMMUNICATIONS

 The Director of Communications will be responsible for educating the public about the Vision, Mission, Beliefs and Objectives of the organization.

The Director of Communications responsibilities include managing public perception of the organization, which incorporates developing marketing and communication strategies as well as understanding the importance of timing in setting messages and handling public relations issues that arise internally or

 externally.

Ultimately, he/she will be responsible for the integrity and perception of our brand through public relation crises to preserve the organization’s reputation at all times.

Responsibilities

1. Hires and trains communications staff.

2. Organizes and oversees the schedules and work of communications supervisors.

3. Conducts performance evaluations that are timely and constructive.

4. Handles discipline and termination of employees as needed and in accordance with company policy.

5. Collaborates with executive leadership and board of directors to develop the corporate mission

statement.

6. Develops and implements a communications strategy for the corporation that builds and maintains a

positive corporate brand.

7. Oversees corporate communications and branding in various online and print platforms such as

LinkedIn, Twitter, Facebook, and industry magazines.

8. Oversees the development and maintenance of the corporate website including methods to deliver

message, ease of navigation, and clarity of information; ensures that all content is current and

relevant.

9. Provides consistent and timely information to employees through various communications programs.

10. Acts as corporate spokesperson and responds to members of the media in a timely manner;

composes and distributes press releases as needed.

11. Develops and maintains positive professional relationships with various members of the media.

12. Assists executive leadership in developing presentations, speeches, and other important corporate

messages.

13. Provides suggestions concerning graphics, clarity, distribution, and press releases to Finance and

Accounting departments for preparation of the organization’s annual report.

14. Develops, implements, and adheres to communications budget.

15. Develops, composes, distributes, and implements polices to enhance the efficiency of the

communications department and to further develop the building and maintaining of a positive

corporate brand.

16. Performs other related duties as assigned.

Requirements

1. Excellent verbal and written communication skills.

2. Proficient in Microsoft Office Suite or related software.

3. Superior ability to write in a journalistic style that is customary for corporate and external

publications.

4. Ability to offer sound media relations advice to senior leadership.

5. Excellent managerial and organizational abilities.

6. Excellent interpersonal skills.

7. Ability to work with corporate management, employees, media, and the larger community.

8. Ability to coordinate efforts of various teams in order to present a coherent message.

9. Prolonged periods sitting at a desk and working on a computer.

Qualification:

PhD degree in English, Communications, Public Relations, Journalism, or related field.

Multiple years of experience in public relations, including supervisory and comprehensive marketing experience required.

The fear of God is a basic desire

COAGPM is an equal opportunity employer

4. DIRECTOR OF FINANCE

The Director of Finance is responsible for all financial matters and to establish organization-wide financial objectives, policies, programs, and practices, which ensure the organization of a continuously sound financial structure. Controls the flow of cash through the organization and maintains the integrity of funds and other valuable documents. Responsible for all financial systems, internal controls, and financial reporting. Oversees all operational accounting aspects, including accounts payable, general ledger, and financial reporting

1. 2.

3.

Responsibilities

Directly accountable to the President General for the performance of all responsibilities related to financial management. Provides reports on company finances as requested by the President General. Supervises accounting staff.

Develops and implements accounting policies, coordination of systems and procedures, and the preparation of operating data and special reports as required including interim and year-end financial statements. Maintains the company's system of accounts and keeps books and records on all company transactions and assets

Establishes, coordinates and administers as an integral part of management, an adequate plan for the control of operations including profit planning, programs for capital investing and financing, sales

4. 5. 6.

7.

8.

9.

10. 11.

12.

forecasts, expense budgets and cost standards, together with necessary controls and procedures to effectuate the plan.

In conjunction with the President, coordinates, reviews and endorses budget proposals, discusses proposed changes and significant changes.

Compares performance with operating plans and standards, and reports and interprets the results of operations to all levels of management.

Provides for the control and editing of all company orders, to ensure conformity to established policies and procedures, and to facilitate data control and retrieval of records generated by these orders.

Supervises and coordinates the preparation of year-end income tax returns for the companies with outside tax advisors.

Supervises and coordinates the preparation of reports to government agencies. Includes monitoring compliance with all applicable laws and government entities.

Provides other managers and departments with information required by them to carry out their assigned responsibilities.

Manages the installation and maintenance of accounting computer systems.

Assures protection for the assets of the organization through internal control, internal auditing and assuring proper insurance coverage.

Establishes and executes programs for the provision of the capital required by the business, including negotiating the procurement of capital and maintaining the required financial arrangements. Coordinates the long-range plans of the organization, assesses the financial requirements implicit in these plans and develops alternative ways in which financial requirements can be satisfied.

13. To approve all agreements concerning financial obligations, such as contracts for products or services and other actions requiring a commitment of financial resources.

14. Maintains relationships with financial institutions in conjunction with the President General. Administers all banking arrangements, custody of and disburses the organization’s monies.

15. Ensures the maintenance of appropriate financial records and preparation of required financial reports, including monthly distribution of financial reports to the President General.

16. Provides advice on all matters to the President General and assists the President General in the formulation of overall corporate objectives.

Requirements

1. 2.

3. 4. 5. 6. 7. 8. 9.

Solid training in all areas of accounting, including management and accounting for accounts receivable, accounts payable, maintenance of a general ledger, credit, collections, and inventory.

Experience in implementing and maintaining internal controls, processing payroll, budgeting, costing, and financial statements preparation and analysis.

Eight or more years of financial management and accounting experience.

PhD Degree in Accounting or Finance or applicable experience.

Experience in the preparation of budgets and projections.

Strong PC skills including Excel, Word and financial accounting systems. Strong organizational, analytical, verbal and written communication skills.

Display professionalism while setting high standards. Ability to inspire, train, and develop people for promotion.

5. EXECUTIVE ASSISTANT

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistant for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Responsibilities

1. With a primary responsibility of supporting the President General, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

2. Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow

3. Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

4. Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

5. Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other organization logistics

6. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

7. Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination

8. Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

9. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

10.Organize team communications and plan events, both internally and offsite

Skills and Qualifications

1. 4 years experience in administrative role reporting directly to upper management

2. Superb written and verbal communication skills

3. Strong time-management skills and the ability to organize and coordinate multiple projects at once

4. Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new

software and systems

5. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

6. Ability to keep company confidences

7. Experience overseeing budgets and expenses

8. Experience developing internal processes and filing systems

6. PERSONAL SECRETARY

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

1. Act as the point of contact between the manager and internal/external clients

2. Screen and direct phone calls and distribute correspondence

3. Handle requests and queries appropriately

4. Manage diary and schedule meetings and appointments

5. Make travel arrangements

6. Take dictation and minutes

7. Source office supplies

8. Produce reports, presentations and briefs

9. Devise and maintain office filing system

Requirements and skills

1. Proven work experience as a Personal Assistant

2. Knowledge of office management systems and procedures

3. MS Office and English proficiency

4. Outstanding organisational and time management skills

5. Up-to-date with latest office gadgets and applications

6. Ability to multitask and prioritize daily workload

7. Excellent verbal and written communications skills

8. Discretion and confidentiality

9. High School degree

10. MA in a related field.

7. TRANSPORT OFFICER

  The transport officer will be responsible for helping to ensure that all goods and passengers reach their destinations safely.

Responsibilities:

 1. Making sure vehicles are properly maintained

2. Inspecting vehicles

3. Arranging repairs and routine maintenance

4. Ensuring that all drivers have the correct, up to date qualification

5. Maintaining and completing accurate records

 6. Assemble all the Vehicles of the Company including that with officers and take comprehensive records of them

7. Ensure that all vehicles are regularly inspected (tyres, fluid levels etc) and are kept in good working condition.

8. Arrange with a preferred service provider for servicing, maintenance, warranty work, repairs and the registration of vehicles for the company.

9. Ensure that logbooks are stored in all the vehicles.

10. Maintain a register to record the names of Authorised Persons delegated to drive the company

vehicle.

11. Ensure that vehicles are securely locked at the close of business each day and are parked at a well-lit

area.

12. Report regularly on the usage of all the vehicles.

 Requirements and skills

 1. Bsc / HND (Mechanical Engineering)

2. Knowledge of transport methods, costs and benefits

3. Knowledge of engineering, science and technology

4. Design skills and knowledge

5. Analytical thinking skills

6. Ability to work well with others

7. Complex problem-solving skills

 8. PROGRAM MANAGER

The Program Manager will be responsible for overseeing the development of programs that support an organization’s main objectives.

Responsibilities

1. Organizing programs and activities in accordance with the vision, mission and goals of the organization.

2. Developing new programs to support the strategic direction of the organization.

3. Creating and managing long-term goals.

4. Developing a budget and operating plan for the program.

5. Developing an evaluation method to assess program strengths and identify areas for improvement.

6. Writing program funding proposals to guarantee uninterrupted delivery of services.

7. Managing a team with a diverse array of talents and responsibilities.

8. Ensuring goals are met in areas including participants satisfaction, safety, quality, and team member

performance.

9. Meeting with stakeholders to make communication easy and transparent regarding program issues.

10. Producing accurate and timely reporting of program status throughout its life cycle.

11. Analyzing program risks.

12. Working on strategy with the marketing team.

13. Working with other departments to develop budgets and plans for the programs

    Requirements

1. Bachelor's degree or master's degree in business or related field.

2. Proven experience in program management.

3. Proven stakeholder management skills.

4. Proven experience managing a team.

5. Experience using computers for a variety of tasks.

6. Competency in Microsoft applications including Word, Excel, and Outlook.

7. Conflict resolution and problem-solving skills.

9. HUMAN RESOURCE OFFICER

The Human resources manager will be responsible for planning, directing, and coordinating the administrative functions of the organization. The manager will oversee the recruiting, interviewing, and hiring of new staff; consult with top management on strategic planning; and serve as a link between the organization’s management and its employees

Responsibilities:

1. Plan and coordinate the organization’s workforce to best use employees’ talents

2. Link the organization’s management with its employees

3. Plan and oversee employee benefit programs

4. Serve as a consultant with other managers advising them on human resources issues, such as equal employment opportunity.

5. Coordinate and supervise the work of specialists and support staff

6. Oversee the organization’s recruitment, interview, selection, and hiring processes

7. Handle staffing issues, such as mediating disputes and directing disciplinary procedures

8. Handle labor complaints between employees and management, and coordinate grievance procedures.

9. Ensure that all aspects of payroll are processed correctly and on time.

10. Managing succession planning of staff.

11. Developing adequate induction and training.

12. Supporting employee opportunities for professional development.

13. Responsible for employment policies and procedures.

Requirements:

1. Bachelor’s degree in human resources or in business management.

2. Knowledge in information technology.

3. Courses in conflict management or industrial psychology may be helpful.

4. Master’s degree in human resources, labor relations, or business administration (MBA) will be an

added advantage.

5. Decision-making, Interpersonal, Leadership, Organizational and Speaking skills.

 10. PROCUREMENTOFFICER

 A Procurement Manager, or Purchasing Manager, is responsible for overseeing Supplier relations and transportation details for a company. Their duties include evaluating their employers’ brand and target audience to determine what products to order, monitoring delivery times from warehouses or manufacturing plants to retail locations and hiring

1. Developing sound, cost-effective strategies for the purchasing of materials used in the business

   and training purchasing staff members to carry out purchasing tasks.

Responsibilities:

  2. Maintaining relationships with suppliers while continually scouting for additional vendors

3. Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased

 and the timeliness of deliveries

4. Communicating with management regularly regarding the efficient flow of goods and services affecting

production

5. Conducting cost analyses and setting benchmarks for improvement

6. Developing risk management procedures to mitigate losses in the event of product shortages

7. Supervising a purchasing team and delegating tasks across departments when necessary

8. Working closely with the organization’s legal department to make sure contracts and terms are favorable

9. Researching best prices, vendor negotiations, adjust inventory levels and buying practices in response to

demand, materials traffic, and warehouse administration.

10. Maintains optimum inventory levels to ensure on-time deliveries to meet requirements.

11. Establishes procedures and supervises the physical inventory.

12. Interfaces with the Sales and marketing teams to plan and forecast customer orders to meet demands

13. Manage relationships and negotiations with suppliers to purchase materials that meet specifications.

14. Ensures that the company standard practices and procedures are followed in connection with all procurement

department functions.

15. Identify process bottlenecks and implement solutions in a timely manner.

 16. Train and evaluate team and others as appropriate.

17. Work with finance, sales, and production team to determine best vendors and distributors.

 Requirements:

1. HND in Purchasing and Supply with five (5) years working experience.

  2. Over Five (5) years' experience in logistics role or related experience

3. Over Three (3) years in management role or related experience.

4. Ability to lead and train team members

 5. Effective verbal and written communication skills Customer service-oriented

6. Familiarity with supply chain and inventory management systems

7. Knowledgeable of forecasting and budgeting

8. Ability to solve problems swiftly

9. Excellent organizational and leadership skills

10. Proficient in Microsoft Office Suite

  11. ACCOUNTANT

We are seeking trustworthy candidates who work efficiently without sacrificing accuracy to employ as an accountant

in our organization.

The successful candidate will be responsible for assisting management in making financial decisions by collecting, tracking, correcting, and communicating the financial position of the organization. The candidate will be in charge of recording financial transactions, compile and analyze data, perform audits, assist with budgets and financial forecasting, compute taxes, and report their findings to management and other entities, such as the Ghana Revenue Authority, Social Security and National Insurance Trust, Stakeholders and investors.

Responsibilities:

1. Monitoring the efficiency of existing accounting procedures and ensuring they comply with the government regulations.

2. Compiling, analyzing, and reporting financial data.

3. Preparing and analyzing financial statements like cashflow statement, statement of assets and liabilities and

profit and loss statement.

4. Presenting data to management, investors, and other entities.

5. Maintaining accurate financial records.

6. Computing and submitting monthly and annual tax returns.

7. Keeping informed about current legislation relating to finance and accounting.

8. Assisting management in the decision-making process by preparing, reviewing and presenting budgets and

financial forecasts.

9. Providing guidance on revenue enhancement, cost reduction and profit maximization.

10. Reviewing financial documents to resolve any discrepancies and irregularities.

11. Cooperating with both internal and external auditors in preparing audit reports.

12. Reconciling already documented reports, statements and various transactions.

Requirements:

1. Bsc / Bcom in Accounting or related field with five years working experience

2. MBA-Accounting.

3. Certificate ( ACCA or ICA) is a plus.

4. Excellent knowledge of accounting regulations and procedures, including the Generally Accepted

Accounting Principles (GAAP)

5. Strong analytical, communication, and computer skills.

6. Understanding of mathematics and accounting and financial processes.

7. Advanced MS Excel Skills.

8. Experience with accounting software.