Job vacancy for Facilities Manager

 FACILITIES MANAGER

Job Summary

Responsible for the management of the Company’s facilities and the provision of administrative service.

Reports to: Managing Director

Key Responsibilities:

• Develop and update the company’s assets register and ensure the appropriate insurance is

maintained on all company assets.

• Direct and control the maintenance of office equipment and facilities.

• Coordinate all contracted general services i.e. courier services, security and transport, cleaning,

office equipment maintenance etc.

• Perform analysis and forecasting to support Management in taking strategic decisions

• Review utilities consumption and strive to minimize costs

• Submit weekly/monthly report to Management

• Prepare budget for facilities needs

• Manage all vendor relations relating to the management of the Company’s facilities.

• Supervise and manage transport services and ensure the effective management and

maintenance of the Company’s fleet of vehicles.

• Supervise all procurement activities of the Company

• Handle the acquisition, distribution and storage of equipment and supplies.

• Oversee the preparation, analysis, negotiation and review of contracts relating to the purchase

or sale of equipment, materials, supplies, products or services.

• Monitor the day to day affairs of the Company stores and ensure that proper records are kept

and stock properly managed.

• Liaise with user departments to ensure that their procurement requirements are met as much

as practicable.

• Manage all Company facilities to ensure approved standards are met and maintained at all

times.

• Conduct routine inspection and ensure that facilities are in good condition and functional.

• Ensure health and safety standards are maintained on all Company premises.

• Supervise contractors and artisans to ensure that contracts and repairs are executed within

budget and timelines at the right quality.

• Provide budgetary input with regards to facilities management and logistics.

• Supervise the management of the front desk.

• Ensure customer service standards are maintained at all times.

• Ensure optimal performance of the department

• Submit monthly reports to Management

Relationships

• External: Contractors/Suppliers

• Internal: All Departments

Experience:

• A minimum of 5 years’ experience in a similar role;

• Experience in a Management role is desirable;

Education:

• Minimum of 1st degree in Construction Technology, Civil engineering, Real Estate Management or

related field

• Master’s degree in Business Administration would be an added advantage

Required Functional Skills:

• Excellent organizational skills

• Excellent customer service orientation

• Exceptional attention to detail with proven interpersonal skills

• Negotiation skills

• Planning skills

• Problem-solving skills

• Time management skills

• Team Player

Personal Competence

• Creative

• Self-driven

• Resourceful

• Passionate

• An excellent communicator

• Able to build trust

• Professional with a good service orientation

• Should plan to avoid failure

Send cv to hrservicesgh2021@gmail.com