Administrative Officer - UK Centre for Ecology & Hydrology (UKCEH)

 About Us:

We are an independent, not-for-profit research institute dedicated to addressing major environmental challenges.

With a team of 700+ scientists and supported by experienced professional service teams, we provide valuable data and insights to researchers, governments, and businesses worldwide.

Purpose of this Role:

This role provides essential administrative support for the West Africa Office, ensuring smooth daily operations through a variety of organisational tasks. Key responsibilities include event coordination, travel management, procurement support, employee onboarding assistance, and operational reporting.

Your main responsibilities will include:

• Provide administrative support for conferences/ workshops/meetings and training programs being organised by the office
• Ensure logistical arrangements are made for conferences/ workshops/ meetings organised by the office
• Support internal meetings by creating and distributing the agenda and taking minutes to ensure a record of the meeting is taken
• Organising travel arrangements for visitors and staff which includes accommodation and conference attendance where applicable
  Raising purchase orders support in procuring goods and services necessary for the smooth running of the office and its activities and reconciling credit card purchases on behalf of members of the office in line with internal procedures
  Provide support to with the induction of new employees by ensuring they follow and complete the induction checklist and liaising with the People Operations Team if necessary to enable the successful onboarding process
• Assist in preparing reports including key operational reports such quarterly, annual reports of the office
• Provide general administrative support, which includes the management of general enquiries, visitor arrangements, office duties such as archiving and supporting other administrators across the organisation
• Coordinate the workplace activities of the office

For the role of Administrative Officer, we're looking for somebody who:

Essential:

• Holds a minimum of a Bachelor's degree in a relevant or transferable field (e.g., Business Administration, Management, Sciences)
• Has previous experience working with international organisations, communicating with stakeholders and/ or third parties and partners
• Has experience working in busy, complex office environments, providing administrative support with tasks such as employee onboarding, finance administration, and report preparation, minutes, organising travel and accommodation
• Demonstrates strong interpersonal skills, with the ability to build effective relationships with international stakeholders at all levels
• Has excellent organisational skills and a keen attention to detail to manage the coordination of events and other logistical arrangements
• Has a strong ability to prioritise multiple demanding and time-sensitive tasks, meeting deadlines
• Self-motivated and comfortable working on own initiative, managing a demanding workload
• Is a keen problem solver and creative with a resourceful and flexible approach, willing to help others
• Is fluent in business English, and ideally proficient in French (a significant advantage)
• Has confident working knowledge of Microsoft Office, SharePoint, One Drive and other relevant software

Salary:

Negotiable but commensurate with skills, abilities, and experience.

* Please note that this is a 2-year(s) initial

appointment with a possibility of renewal.

How to Apply:

To apply for this position, please submit your CV, along with a cover letter highlighting your relevant experience and suitability for the role. We are actively recruiting this position and would recommend you apply as soon as possible to avoid disappointment.

Apply Here: 

https://www.linkedin.com/jobs/view/4005600169