Administrative Officer at Bridge QE Africa

JOB TITLE: Administrative Officer

LOCATION: Accra

ORGANIZATION: Bridge Quality Education Africa

ABOUT US

Bridge Quality Education Africa is a social organization dedicated to fostering quality education practices and bridging the gap in quality education. We are focused on human capital development and career services through mentoring, seminar series, career fair and adjacent interventions that positively impact society. Our vision is to provide training for all tertiary students and equip them with practical skills to earn a living and make an impact in society. We collaborate with corporate entities for partnerships and sponsorships to boost our offerings.

JOB SUMMARY

We are seeking a highly organized and proactive Administrative Officer to join our team. The successful candidate will provide essential administrative support to ensure the smooth operation of our programs and initiatives. This role requires excellent organizational skills, attention to detail, collaborative skills and the ability to manage multiple tasks efficiently.

KEY RESPONSIBILITIES

• Administrative Support: Provide comprehensive administrative support to the team, including maintaining operation schedules, scheduling meetings, managing calendars, and handling correspondence.
• Programs Support: Provide support for technical programs and social initiatives of the organization like QE Mentoring.
• Event Coordination: Assist in planning and organizing events, including logistics, invitations, and follow-ups.
• Documentation & Data Management: Maintain accurate records and files, prepare reports, and ensure proper documentation of all activities. Additionally, manage databases and generate reports for program evaluation and decision-making.
• Communication: Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing information as needed.
• Financial Administration: Assist with budget tracking, expense reporting, and financial documentation.
• Partnership Support: Coordinate with corporate partners and sponsors, assisting in the preparation of proposals and reports.

KEY SKILLS AND COMPETENCIES

• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Social Media Management: Effectively manage social media accounts and increase reach and engagement.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Proactive Attitude: Self-motivated and able to work independently with minimal supervision.
• Team Player: Collaborative mindset with the ability to work effectively in a team environment.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
• Problem-Solving: Strong problem-solving skills and the ability to handle unexpected challenges.

EXPERIENCE AND QUALIFICATIONS

• Education: A bachelor's degree in business administration, education, social work, sociology or a related field is preferred.
• Experience: Minimum of 18 months of experience in an administrative role, preferably within the education or non-profit sector.
• Additional Skills: Experience in event coordination, data management, and financial administration is a plus.

How To Apply 

Interested candidates should submit their CV and cover letter to our email (info@bridgeqeafrica.org) by September 21, 2024, and should note that applications would be reviewed on a rolling basis. Salary and benefits would be based on the candidate's experience and skillset.