Administrator - GRO Oilfield Alliance Ghana Ltd

Job Description and Responsibilities:

The successful postholder will have a relevant Bachelor’s degree along with previous experience in an administrative role, preferably in a similar environment. He/she would have strong communication skills, and attention to detail with proficiency in Microsoft Office, as well as the ability to work independently as well as an effective team member.

The successful postholder of the role will be expected to: 

• Participate in the induction and onboarding of new starters.
• Record and report on sickness, annual leave, and other absences.
• Support with training administration as required.
• Update and maintain Business Central and other data bases in real time.
• Update all notice boards and company literature regularly.
• Process timesheets in accordance with company procedures.
• Manage office equipment, stationery, and supplies.
• Book meetings and schedule events.
• Liaise with finance for petty cash and other related requests.
• Maintain a filing system for data on customers.
• Facilitate effective communication including distributing internal announcements and updates.
• Answer and redirect phone calls.
• Prepare regular reports and presentations.
• Organize, store and print company documents as needed.
• Make travel and accommodation arrangements as required.
• Handle administrative enquiries from managers and employees.
• Update office policies and ensure compliance with them.
• Ensure annual permits and passes are processed in a timely manner.
• Manage the work of cleaning staff ensuring high standards.
• Provide training and instructions as required.
• Conduct audit and spot checks on cleanliness and hygiene.
• Maintain appropriate level of cleaning stocks and supplies.

Key Attributes: 

• Excellent organizational and time-management skills.
• Strong written and oral communication skills.
• Problem-solving attitude with an eye for detail.
• Able to work in a fast-paced environment with accuracy.
• Proven experience as an Administrator, or relevant role.
• Minimum of 3 years’ experience in an office environment.
• Understanding of working with confidentiality.
• Ability to work individually and as part of a team

Apply Here