Executive Assistant - eTranzact Ghana Ltd

Purpose of Role

To help organize the executive management with their meetings and other engagements.

Duties & Responsibilities

• Act as the first point of contact for the executive
  management
• Manage information flow in a timely and accurate manner.
• Manage the CEO's calendar, including making appointments and prioritising the most sensitive matters.
• Make travel and accommodation arrangements for the executives.
• Oversee the performance of office cleaners, drivers and dispatch rider.
• Help organize and maintain the office common area.
• Act as an office manager by keeping up with office supply inventory for the office.
• Manage information for communication (memos, internal and external emails, presentations, reports).

• Take minutes during meetings.
• Organize and maintain the office filing system of the executive.
• Handle sensitive and confidential information with the utmost discretion.
• Provide administrative support to the COO.
• Manage office first aid box.
• Coordinate logistics of CEO level meetings, internally and externally.
• Respond to emails and document requests on behalf of the CEO.
• Prepare internal and external corporate documents.
• Coordinate with other departments to collect and distribute information.
• Ensure efficient and effective administrative information and assistance.

Knowledge Skills & Abilities (KSA)

• Communication Skills
• Writing Skills
• Organisational Skills
• Great Human Relations Skills

NB: This job description is not intended to be an exhaustive list but to indicate the main responsibilities of the position.

It will be reviewed periodically to take into account changes and developments in service requirements.

Any changes will be discussed fully with you by your supervisor.

SEND YOUR CV & PORTFOLIO TO

info@etranzact.com.gh

DEADLINE: 19th February, 2025